Setting Up Your Organization

Before you can start scheduling, MatchGrid needs to understand your organization’s structure. This guide walks you through the initial configuration process.

Choosing Your Terminology Preset

MatchGrid adapts its language to match your sport and organization type. When you first set up, you’ll choose a terminology preset that configures:

Entity Names: “Schools” vs “Clubs”, “Conferences” vs “Regions”
Event Names: “Games” vs “Matches” vs “Duals” vs “Meets”
Venue Names: “Courts” vs “Fields” vs “Mats” vs “Rinks”
Division Structure: Age groups, weight classes, skill levels, or JV/Varsity

Terminology settings page showing preset selector and label inputs — Choose a terminology preset and customize labels to match your sport and organization type

Common Presets

Preset	Best For	Key Terms
High School Conference	School athletics, athletic directors	School, Game, Venue, Division
Club Age-Based	Youth clubs, travel teams	Club, Match, Location, Age Group
Volleyball	Volleyball-specific leagues	Club, Match, Court, Division
Wrestling	Wrestling clubs and meets	School, Dual, Mat, Weight Class

[!TIP] Don’t see a perfect match? Choose the closest preset and customize individual terms later in Settings → Terminology. All labels are fully editable.

Creating Your First Region

Regions are the top-level organizational unit in MatchGrid. A region might represent:

A conference (Central Conference, Metro League)
A geographic area (North District, Bay Area)
An organization (Your Club Name, Your School District)

To create a region:

Navigate to Regions in the sidebar
Click Add Region
Enter a name and optional boundary (for travel calculations)
Select a default time zone

Regions page showing list of regions with Add Region button — The Regions page displays all regions in your organization with options to add new regions

Setting Up Your First Season

Seasons define the date range for your schedule. Each season is tied to a region and contains all the teams, events, and schedules for that period.

Season Configuration

When creating a season, you’ll specify:

Name: e.g., “Fall 2025”, “Spring League 2026”
Start Date: When the season begins
End Date: When the season ends
Match Days: Which days of the week games are typically played
Default Start Times: Standard game start times for your league

[!WARNING] Make sure your season dates are correct before adding events. Changing dates later can affect existing schedule entries.

Seasons page showing season creation form with date pickers — The Seasons page allows you to create new seasons with start and end dates

Hierarchy Overview

MatchGrid uses a flexible hierarchy that adapts to your preset:

Region (Conference/League)
  └── Season (Fall 2025)
       └── Division (Varsity, JV, Age Groups)
            └── Club/School
                 └── Team

Some levels may be hidden based on your preset. For example, a simple club league might skip divisions entirely, while a high school conference shows Varsity and JV options.

Next Steps

Once your organization is configured:

Add Teams — Create or import your teams under each club/school
Add Locations — Set up venues with court counts and availability
Configure Blackouts — Mark holidays and other off-dates
Start Scheduling — Use manual or auto-scheduler to build your season

Your terminology and structure settings can always be adjusted in Settings → Terminology.